External document capture
Turn PDF, Excel, and scanned PDF files from counterparties or authorities into shipment-ready data. Pro adds image document reading.
CI · PL · B/L · AWB
Open beta active
Organize import and export documents by shipment.
Drafts, received revisions, issued documents, and submission bundles stay in one workflow. Replace scattered files with baselines and clear review items.
- Baseline
- Latest set
- Revision trail
- Change log
- Submission bundle
- Recipient set
SG → US · Food shipment
In progressCICommercial InvoiceBaseline
PLPacking ListRevision check
B/LBill of LadingIssued copy
COCertificate of OriginArchived
Submission bundle
Bank
CI · PL · B/L
Ready
Forwarder
PL · Booking
Checked
Declaring agent
CI · PL · permits
Waiting
Supported documentsCICommercial InvoicePIProforma InvoicePOPurchase OrderPLPacking ListB/LBill of LadingAWBAir WaybillCOCertificate of OriginInsuranceInsurance PolicyDeclarationCustoms DeclarationPermitPermits
The problem
Documents rarely fail at creation.
They fail when versions scatter.
Even within one shipment, drafts, counterparty revisions, carrier-issued documents, and submission copies move at different times. Documents Dock keeps them in one shipment workspace so your team can separate the baseline from the items that need review.
Incoming files
CI v3
Needs reviewCounterparty revision
PL revised
Needs reviewPacking and weight changed
B/L issued
Needs reviewCarrier-issued copy
CO copy
Needs reviewAuthority-issued copy
Shipment baseline
Shipment baseline
Which file is the latest version
What each recipient needs in the bundle
Which values were affected by the revision
How it works
Capture the document, preserve the version, prepare the bundle.
ERP manages orders and inventory. Documents Dock manages the trade documents that keep moving outside ERP.
Document versioning
When the same document arrives again, keep it as a revision instead of overwriting the baseline.
Baseline · Revision · Issued
Recipient bundles
Prepare only the latest required documents for banks, forwarders, declaring agents, and other recipients.
Bank · Forwarder · Agent
Country and item checks
Attach practical certificate, permit, and supporting-document checks based on destination and item type.
Import/export checks · Evidence
Inside the workspace
See baselines, revisions, and bundles in one shipment.
CI/PL drafts
Baseline control
Keep generated CI and PL files as PDF/XLSX baselines and record whether stamp and signature output was included.
Commercial Invoice · Baseline
Packing List · Baseline
Stamp/signature · Included
Counterparty files
Revision impact
Keep resent counterparty documents inside the same shipment and flag the fields that need another look.
CI REV1 · Quantity matched
PL revised · Weight check
B/L draft · Destination port check
Bank / forwarder / agent
Submission bundles
Select the latest baseline for each recipient, create a PDF bundle, and keep issued-copy and download history.
Bank bundle · Ready
Forwarder handoff · Waiting
Declaring agent request · Checked
Open the full workspace from the sample shipment.
View sample shipmentTrust & security
Separate organization data
and protect trade documents.
Shipment, counterparty, and recipient document history is scoped to organization permissions. Originals, issued documents, and OCR source text stay within the customer organization boundary.
View security policyOrganization-level data separation
Separate original files, extracted data, and document history by organization permissions and RLS boundaries.
Secure original and issued document storage
Store customer documents and OCR source text under the principle that operators do not inspect customer originals.
Submission baselines and audit history
Keep recipient baselines, versions, and review history so the team can find and explain past submissions.
Pricing
Choose by shipment volume and document capture scope.
Start with Free to try the document workflow. Plus adds unlimited shipments and PDF, Excel, and scanned PDF capture. Pro adds image reading, automatic value checks, and team review.
Free
S$0
3 free shipments
A lightweight plan for trying the core document workflow.
Basic PDF/Excel upload
Shipment workspace trial
Submission flow check
Plus
PopularS$29
Unlimited shipments
For teams that manage recurring import/export documents and recipient baselines.
PDF, Excel, and scanned PDF capture
Document version and baseline management
Submission PDF bundles
Pro
S$59
Unlimited shipments
For teams that need image document reading, automatic value checks, and team review.
PDF, Excel, JPG, and PNG document reading
CI/PL/B/L/AWB value checks
Team review and shipment AI analysis
Get started